It is important to do each step one at a time and not do everything at once. ## Capture ### Why - Tasks left undone are undone in the actual location of the task and in our head, consuming our energy and attention ### How - [[Close open loops by capturing tasks]] - Clarify what each item means and what to do about it - ex) See a bunch of disorganized kitchen stuff ## Clarify - Clarify what each item means and what to do about it - ex) Determine what to throw away or keep - Using modern [[Task management apps]], this implies setting the date, duration, importance, and other properties  ## Organize - Organize the results, identify the different options on where to put it - ex) Fridge, trash, sink - [[Prioritizing and planning tasks]] - Three places we can put it - Calendar (done today or set time) - [[To Do List]] for next actions - Reference systems via [[Second Brain]] - Consist of topic/area-specific storage, and general-reference files - We should first start with our calendars, then our next action lists, then review projects/waiting for/someday lists - This is best done in [[Weekly Reviews]] - [[Levels of Work and Commitments]] - Overall system is handled via [[Horizontal Focus]] ## Reflect - Look at what you are trying to achieve - ex) Look at recipe book - Revisit your systems to make improvements to fit your needs ### Criteria for [[Prioritizing and planning tasks]] ## Engage - Choose what to engage with and start - ex) First task, butter on pan - The previous 4 steps also affect this - Calendars should have time-specific actions (appointments), day-specific actions (not bound to the hour, but to the day), and day-specific information (information handy for activities. Something you write on the calendar MUST be done on that day.